We are seeking a detail-oriented Service Administrator to join our team supporting the Lidl Ireland account. This role plays a vital part in ensuring the accurate processing of service orders, liaising with subcontractors, and preparing essential documentation for invoicing. While a formal financial background is not required, the ideal candidate will have strong numeracy skills, excellent attention to detail, and the ability to work to strict timelines.

This is a unique opportunity to work in a highly collaborative environment where administrative accuracy and process compliance are key. The role includes significant pre-invoicing administration and regular reporting, working closely with both the Supply Chain team and the Senior Technician in Ireland

Key Responsibilities

Administrative Support

• Upload subcontractor job sheets into Astea, ensuring all required paperwork and cost details are complete.

• Assist in raising purchase orders for completed works.

• Verify that all materials used are clearly documented — whether free-issue, ordered, or subcontractor-supplied.

• Maintain close communication with the Supply Chain team and the Senior Technician in Ireland.

• Prepare weekly status reports for the Senior Technician.

• Produce monthly service order status reports for Lidl Ireland.

Invoicing Process

• Review service orders for accuracy, including time on site, travel time, materials used, and attached documentation.

• Process service orders within Astea, ensuring financial accuracy and completeness.

• Organize and save all relevant documentation to the network for the Finance Department.

• Prepare required documentation for the automated BOT invoicing system.

• Strong numeracy and analytical skills.

• Proven administrative experience, ideally in a service or supply chain environment.

• Excellent attention to detail and ability to meet tight deadlines.

• Comfortable working with multiple systems (experience with Astea or similar service databases is a plus).

• Effective communication and interpersonal skills for working across departments and with external subcontractors.

• Proficient in Microsoft Office Suite, particularly Excel.

If you're organized, process-driven, and ready to support a high-performing team, we encourage you to apply and make an impact with us.